Vendor Information & Application

Sat, November 17 and Sun, November 18, 2007
Fair Expo Center, Coral Way & SW 112th Avenue

A South Florida tradition to benefit the Historical Museum of Southern Florida

The Historical Museum of Southern Florida invites you to apply for vendor space in the improved 2007 Harvest indoor juried festival featuring crafts, fine arts, homemade food products and live plants.

Harvest

• South Florida’s largest indoor, air-conditioned arts & crafts festival with an audience of over 10,000 annually
• Presented by the Historical Museum of Southern Florida, largest history museum in Florida, for 31 consecutive years
• Benefits the Historical Museum’s exhibitions, education programs and community outreach
• Always the weekend before Thanksgiving, signaling the beginning of the holiday shopping season
• Always held at the Miami-Dade County Fair Expo Center
• Paid admission 12,000
• Advertised extensively via radio & newspaper ads, street pole banners, direct mail
• Easy all-day Friday set-up, drive up to booth access
• Complimentary continental breakfast on Saturday & Sunday
• 24-hour security
• Free and secure on-site vendor parking, on-site RV parking available
• 10 x 10 booth spaces
• Early Bird Private Sale--two premium-shopping hours on Saturday morning
• An event for the entire family, featuring live music, children’s activities, historical re-enactments, and displays of antique automobiles and antique flywheel engines
• Prizes awarded by category.

For more information, call 305.375.1492

When
Friday, Nov 16
Booth set up from 9 am to 7 pm

Saturday, Nov 17
8 am to 5 pm
Early Bird Private Sale 8 to 10 am

Sunday, Nov 18
10 am to 5 pm
Tear-down begins at 5:30 pm
Clean-up to be completed by 7 pm

Where
Fair Expo Center
SW 112th Avenue and Coral Way
(10901 Coral Way, Miami, Florida)

Fees for Harvest 2007: One non-refundable $25 Application fee (Payment #1) is required of all vendors. The Booth rental fee (Payment #2) is $345.00 for each 10' x 10' booth.

Booths are indoors on a concrete floor. Booth locations will be given out on set-up day, Friday, November 16, 2007. Each booth rental includes: admission for two vendors, one vendor parking permit, two dinner passes for Saturday, November 17. Passes must be purchased by November 1, 2007. RV parking available at a rate of $30 per day.

Applications will not be reviewed without a valid signature and both payments. Payment #2 will only be processed once the booth has been approved by the jury.

All booths will be juried. Jury materials should clearly and accurately reflect the quality and nature of the work. Acceptance or non-acceptance is based solely on the jury’s evaluation of the materials submitted. Consideration is given to originality, quality, and overall product balance. Acceptance or non-acceptance will be communicated solely in writing; this information will not be confirmed nor discussed by telephone. Jury members are anonymous.

All vendors are required to submit a typed description of the materials used and the process for making or cultivating the items to be sold.

Arts and Crafts Vendors must submit 8 different photographs:

• 3 photos of the vendor making or working on the products,
• 4 photos of final products and
• 1 photo of the booth presentation.

Vendors of live plants must submit 5 different photographs:

• 1 photo of the field or farm,
• 3 photos of the final products and
• 1 photo of the booth presentation.

Receipt of application and photos by the Harvest jury committee does not constitute a reserved space. Vendors will be notified by mail of application status as soon as possible, after jury review. Space is limited and is filled on a first-come, first-served basis.

A jury-accepted registration is a commitment to Harvest and there will be no refunds. Harvest and the Historical Museum are not responsible for claims due to acts of nature or personal emergencies.

Rules & Regulations

Acceptable Items
All work presented for sale must be made and presented by the original crafter or artist. No buy/sell is permitted. No imported items. Products made from commercial kits, molds, patterns, plans, prefabricated forms or other commercial methods including volume production are not permitted. Vendor must have direct hands-on involvement in the creation and execution of each piece of work to be sold. Work exhibited must be comparable in size, style and quality to the work pictured in photos submitted to the jury.

Artwork
Artwork must be original, attributed solely to the artist. Prints are acceptable only from participating and accepted artist’s originals.

Booth Vendor Requirement
Only one vendor or collaborating team may exhibit in each booth. Vendors must personally attend their booth during the entire Harvest. Representatives may not attend in place of vendors.

Photo ID required at Check-In.

Cancellations
No refunds will be given. Applicants not accepted by the jury into Harvest 2007 will be returned their booth payment, minus the non-refundable $25 Application Fee.

Electricity and Equipment
Electricity is available for a limited number of booths and will be made available on a first-come, first-served basis. Participants must provide all equipment needed in booths including chairs, tables and extension cords. No equipment rentals will be available during Harvest.

Returned Checks
Each returned check will be charged a $30 service fee. This fee and replacement checks for application and booth fees must be paid by money order or cashier’s check within 10 days of notification or application will be voided.

Sales Tax
All sales receipts go to the vendor, who is responsible for payment of sales tax in accordance with the Florida Department of Revenue.

Security
Security personnel will be in the building from 5 pm, Friday, November 16, until 5 pm Sunday, November 18. Participants have full responsibility for their own property at all times during Harvest.

Vendor related questions?
Contact Judy Wiggins at 305.375.1618 or e-mail harvest@hmsf.org

Apply today!